Recording Absences & Logging Medication from the Diary

Recording Absences & Logging Medication from the Diary

Two quick actions you can take directly from a child's daily diary: mark them absent with a reason, or log a medication dose during the session. Both take under a minute and keep your records accurate without leaving the diary screen.

Marking a Child as Absent

When a child is not attending that day, open their diary and record the absence before you start your session. This keeps your attendance register accurate and ensures invoicing reflects the day correctly.

Steps:

1. Tap the Tools tab in the bottom navigation bar
2. Tap Daily Diary in the Quick Actions section
3. Scroll to the child's name and tap their card to open their diary
4. Tap the Mark Absent button — it appears near the top of the diary screen
5. A set of absence reason buttons appears — tap the reason that applies (for example, Illness or Holiday)
6. Add a short note in the optional notes field if you want to record any extra detail
7. Scroll down to reveal the Save button, then tap it

The absence is saved for that day. The attendance register and any invoice calculations update automatically.

Logging a Medication Dose

Use this shortcut when you are already in the child's diary during the session and need to record a dose you are about to give, or have just given. It captures the essentials quickly so you can get back to the children.

Steps:

1. From within the child's diary, tap the + floating button (bottom-right corner of the screen)
2. The menu expands — tap Medication
3. Type the medication name into the Medication Name field (for example, Calpol), then tap return
4. Type the dosage into the Dosage field (for example, 5ml), then tap return
5. Tap Save

The dose appears in the child's diary timeline for that day, timestamped automatically.