Inspection Ready: Policies & Evidence Packs

Inspection Ready: Uploading Policies & Generating Evidence Packs

Ofsted can inspect at short notice. KinderStart lets you upload your own policies, instantly generate per-child compliance reports, and archive your entire business data — so you are always prepared, whatever the notice period.

Uploading Your Own Policy Documents

When to use: You have your own Child Protection Policy, Risk Assessment, or other policy as a PDF or Word document and want it stored alongside your KinderStart records.

How to get there:

1. Tap the Tools tab
2. Scroll down to Help & Support and tap it
3. On the Support Dashboard, tap Policy Templates
4. On the Policies screen, tap the + button (bottom right)
5. Tap Upload Policy

On the Upload Policy screen:

1. Tap the policy title field and type a name for your document (e.g. "Child Protection Policy 2026")
2. Tap Pick Document — your phone's file picker will open
3. Select your PDF or Word file from your device
4. The document uploads and appears in your policy list

Generating an Inspector Evidence Pack

When to use: Ofsted calls. You need per-child compliance and safeguarding records ready to share — fast.

How to get there:

1. Tap the Tools tab
2. Scroll down to Business Settings and tap it
3. Scroll to Storage & Data and tap it
4. Tap Inspector Export

On the Inspector Export screen:

1. Scroll down and tap Select All Children to include every child, or tap individual children to select them
2. Tap Generate Inspector Reports
3. A confirmation sheet appears — review and confirm

Financial data is excluded from these reports. They contain only safeguarding and compliance records — exactly what an Ofsted inspector needs to see.

Business Closure Archive (21-Year Data Retention)

When to use: You are closing your childminding business, retiring, or transferring children to another setting and need a permanent record of all children's data.

How to get there:

1. Tap the Tools tab
2. Scroll down to Business Settings and tap it
3. Scroll to Storage & Data and tap it
4. Tap Bulk Export (below the Inspector Export option)

The screen is labelled Business Closure Archive.

On the Business Closure Archive screen:

1. Scroll to the legal understanding checkbox and tick it
2. Tap Generate Complete Business Archive (enabled once you tick the checkbox)
3. A confirmation sheet appears — review and confirm
4. KinderStart generates a complete ZIP file containing records for all children